Stop juggling service calls on whiteboards. CrewConductor helps HVAC contractors schedule jobs, dispatch technicians, and invoice customers -- all in one place.
We hear the same frustrations from HVAC shop owners every week.
“Summer hits and I have 30 AC calls stacked up. I am literally writing dispatch on sticky notes and hoping nothing falls through the cracks.”
— HVAC contractor, 8 crew
“My maintenance agreements are in a spreadsheet from 2019. Half the time I forget to schedule the follow-up until the customer calls asking where we are.”
— HVAC shop owner, 5 crew
“Homeowner calls at 4 PM asking where the tech is. I have to call three guys to figure out who is running behind. That should not be this hard.”
— HVAC service manager, 12 crew
Whether you run residential service calls or commercial installs, CrewConductor keeps your dispatch board organized and your invoices out the door.
Drag-and-drop calendar built for high-volume dispatch. See every tech's schedule at a glance and fill gaps without double-booking.
Assign the right tech to the right call based on skills and availability. Install crew, maintenance techs, emergency service -- all on one board.
Assign a service call, the tech gets an SMS with the address, equipment notes, and customer phone. No morning huddles, no double-booked techs.
Create and send invoices before you leave the job site. No more coming home to a stack of handwritten tickets to type up.
Track maintenance agreements and automatically schedule seasonal tune-ups. Never forget a follow-up again.
Your techs see their daily schedule, job details, and customer info on their phone. No morning whiteboard huddle required.
No per-user fees. No surprise charges. Pick a plan that fits your crew size and start your 14-day free trial today.
For small shops getting organized
For growing teams that need more power
For large operations with dedicated support
All plans include a 14-day free trial. No credit card required.
CrewConductor starts at $49/month for the Starter plan (up to 5 crew). Pro is $99/month (up to 25 crew, includes recurring maintenance and batch invoicing). Enterprise is $199/month. All plans include unlimited jobs, customers, and invoices — no per-job or per-customer fees.
Yes. The whole product is mobile-first — your techs can pull up the day's calls, navigate to a job, log time, capture photos of equipment, and create the invoice from the truck. No app install required; it runs in the phone's browser.
Yes. You can set up recurring service intervals (quarterly, biannual, annual), and CrewConductor auto-creates the next job when the previous one closes. Customer auto-renews are tracked separately from one-off service calls.
Yes — automated email notifications when a job is scheduled, when work is completed, and when an invoice is sent. SMS to crew dispatchers is included; customer-facing SMS is on our 2026 roadmap pending the consent flow.
Yes. Drag-and-drop scheduling means you can shuffle today's run in seconds when a no-AC emergency comes in. Available crew shows in the side panel with their current job and ETA.
Most HVAC shops are running their first dispatch within 10 minutes. Add your crew and start scheduling — send us your existing customer list and we will import it for free. We don't require an onboarding call or implementation fee.
Join HVAC contractors who traded whiteboards and midnight paperwork for a tool that actually works. Set up takes less than 10 minutes.