Free Service Agreement Template

This Service Agreement ("Agreement") is entered into on [Date] by and between [Your Company Name] ("Contractor") and [Customer Name] ("Customer") for service at [Service Address] ("Premises").

1. Scope of services

Contractor agrees to provide the following services on the Premises:

• [Service 1 — e.g., "Spring HVAC tune-up: filter replacement, coil cleaning, refrigerant level check, electrical inspection"]
• [Service 2 — e.g., "Fall HVAC tune-up: heat exchanger inspection, blower cleaning, ignition test"]
• [Any priority response, discount on repairs, or member benefits]

2. Schedule

Scheduled visits will occur [frequency — e.g., "twice per year, in March-April and September-October"]. Contractor will contact Customer at least [N] days before each visit to schedule a specific date and time. Customer agrees to provide reasonable access to the Premises for scheduled service.

3. Pricing & payment

Customer agrees to pay:

• Annual fee: $[amount], billed [annually / monthly at $[X]/month]
• Payment method: [auto-pay credit card / ACH / check on receipt of invoice]
• Late fees: [X]% per month on past-due balances
• Member discount: [X]% off labor and parts on any non-covered repairs during the term

4. What's included

Routine inspection, cleaning, and minor adjustments performed during scheduled visits. Standard maintenance materials (e.g., filters of standard sizes) are included up to a value of $[X] per visit.

5. What's NOT included

Repairs, replacement parts, equipment failures, refrigerant beyond top-off amounts, system upgrades, ductwork modifications, code upgrades, and emergency service outside scheduled visits. These items will be quoted separately. Member-discount pricing applies.

6. Term & renewal

This Agreement begins on [Start Date] and continues for [12 months]. The Agreement automatically renews for successive [one-year] terms unless either party provides written notice of non-renewal at least [30] days before the end of the current term. Pricing for renewal terms may be adjusted; Customer will be notified of any change at least [30] days before renewal.

7. Cancellation

Customer may cancel this Agreement at any time with [30] days written notice. If services have been performed and the Customer cancels, the Customer is responsible for the pro-rated value of services delivered. Contractor may cancel for non-payment or repeated denial of access to the Premises.

8. Liability

Contractor maintains general liability insurance and workers' compensation coverage. Contractor is not liable for damage caused by pre-existing conditions, equipment beyond manufacturer-rated service life, or events outside Contractor's control (weather, power events, customer misuse).

9. Equipment covered

System / equipment	Make	Model	Year / age

10. Entire agreement

This Agreement constitutes the entire understanding between Contractor and Customer regarding the services described. Any modifications must be in writing and signed by both parties.